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      April 24, 2017

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Best

Mail Scanning

  1. My U.S. Postbox
  2. Mail Link Plus
  3. USA 2 Me

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Mail Scanning Services Better Business Bureau Reliability Seal

Best Mail Scanning Services

Are you struggling with effectively managing your personal or professional mail? Whether you are living abroad or RV'ing across the country, or work in a company with large mail volume but little staff to handle it, mail management can be a constant battle.

The latest trend in mail services allows anyone to manage their mail through the internet. But what does that mean? First, you tell the US Post Office to deliver your mail to a service provider (using a Form 1583). Next, you notify mail senders of your new address. Finally, from a PC connected to the internet, you can read your mail online, print it if needed, shred it, recycle it, or forward the actual mail to any physical address.

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2017

Mail Scanning Reviews

5 stars
Earth Class Mail

EARTH CLASS MAIL Visit Site

Cost:

$19.95 per month

TopConsumerReviews.com Best-In-Class Blue Ribbon Award Earth Class Mail offers the most comprehensive service available today. The flexibility and scope of their service allows anyone, from the small-volume RV'er to the growing corporate business, to use their service. The flexibility presents itself in their long list of services and the smart way they manage their business.

Getting started is simple. First, you choose where you want your mail sent from their list of locations. Earth Class Mail provides a long list of physical addresses to choose from to best meet your business or personal needs. Some of those do come with an additional charge so make sure you read carefully. Next, after completing the required US Postal form 1583 you simply notify your friends, family and business contacts of your address change. Finally, once the mail starts arriving, Earth Class Mail uniquely scans all received sealed envelopes. You then review the outside of the envelope and make the following decision via their system:

  • Request to open and scan the contents
  • Recycle it
  • Shred it
  • Ship it to your location of choice
  • Archive it for safe keeping

Earth Class Mail requires one day to scan your incoming mail and place them in your inbox for review. They also provide a check deposit service with Wells Fargo. This adds additional convenience for those receiving payments via mail.

How much mail you receive will help you determine which level of service best meets your needs. Earth Class Mail provides three levels of service for the individual and additional levels for business needs. Each level comes with a pre-determined number of scans and mail pieces. If you receive more volume than you anticipated, additional charges are applied to your credit card kept on file. For example, the Standard plan includes volume of up to 100 pieces of mail per month. Extra mail is .35 per piece.

Unlike other services, Earth Class Mail has no extra charges for recycling, as well as no additional cost for storing and archiving for 1 month.

Overall, we feel that Earth Class Mail will meet virtually all individual and business needs. This is a full service company that strives to provide the highest level of service to their customers. The responsiveness of the customer service team is outstanding and the capabilities of their website top notch. Earth Class Mail sets the standard in mail scanning services and they earn our highest rating.

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3 stars
My U.S. Postbox

MY U.S. POSTBOX Visit Site

Cost:

From $230 to $580 per year

My US PostBox, similar to other providers, offers three different level of services dependant on your needs. However, be careful - the nickel-and-dime fees really add up with this provider. My US PostBox does allow for monthly billing on their mall scanning and forwarding services and requires at least a 6 month contract.

Mail is held in water and fireproof safe storage to best protect from damage. Customers receive an email notification whenever new mail arrives. You would then simply sign into your account at My US PostBox and determine what action you want to take. My US PostBox provides the postmark date, the date received, and the sender information. You may then choose one of the following actions:

  • Have the item mailed to you
  • Have contents scanned
  • Request a translation to your language
  • Pick up your mail
  • Have the mail discarded

Scanning takes two additional days for completion. If you request to have items mailed you may create a bundle of mail to have sent to you as soon as you like. This reduces overall mail handling and delivery charges.

The total cost of the forwarded mail charges is payable in advanced. Forwarding mail to addresses within the USA cost $15.00 per each mailing. We found this overly expensive compared to some of the other providers. My U.S. PostBox also charges a .50 shredding cost per piece.

Hold All Mail (HAM) is a service provided my My U.S PostBox developed to satisfy the needs of individuals who require a U.S. address. However, My US PostBox does not offer check deposits.

Overall, we felt that My US PostBox offered a number of valuable services but we had concern with the fee structure and the extra costs associated with shredding mail and going over the limit within the plan.

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2.5 stars
Mail Link Plus

MAIL LINK PLUS Visit Site

Cost:

From $100 to $156 per year

Mail Link Plus instantly created some concerns for us. They provide no phone number to call for assistance. We envisioned our mail held captive if any issues came up. You can send an email for assistance but there's no guarantee they'll respond timely.

Mail Link Plus does offer a number of services but is not fully comprehensive. They do not offer check deposits, again no phone number for assistance, no guarantee and overly expensive mail scanning charges.

Like other providers, you sign on to Mail Link's website and review each item to determine the next course of action. You may choose to leave it in the inbox, throw it away, or send in the next shipment. This allows for a bundle of mail to accumulate and then eventually forward per you liking. Somehow you can even choose to pay top dollar to scan but we couldn't find that option on the menu and of course couldn't call anyone to ask directly.

Overall, Mail Link Plus provided no good reasons to select them over the higher rated companies. We had serious concerns with the lack of customer service and cost of scanning.

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1.5 stars
USA 2 Me

USA 2 ME Visit Site

Cost:

From $60 to $168 per year

USA 2 Me attempts to mimic the efforts of the better companies but fails in the process. USA 2 Me offers four plans including priority, express, priority gold, and express gold. While the annual fees seem low don't be fooled - the add-ons are outrageous.

Junk mail discarding is not free across all plans. Depending on which plan you've chosen be prepared to pay for junk mail to be recycled or forwarded. USA 2 Me requires they hold a credit card or deposit on the account to pay for those subsequent and frequent charges like recycling, scanning and forwarding mail.

Mail held in the account longer than 30 days is charged a fee of $1 per pound. USA 2 Me does not offer check deposits and we weren't confident of their scanning abilities. The website says they offer scanning at a low cost but provided no additional information and no way to find the cost.

Customer service was another concern as with every attempt to reach them we received an unprofessional sounding voicemail. No hours of customer service were provided in the voicemail and that created concern if we needed to resolve an urgent issue.

USA 2 Me doesn't offer freebies as it's mainly geared toward non US residents looking to appear in the US. USA 2 Me forwarding mail charges were outrageous. The fees range from $7.25 to $28.95 to send one pound of mail at your discretion. That said, USA 2 Me ranks lowest on our list. Pass this one by!

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Continued from above

There are a number of companies that provide mail scanning services, and the range of what they provide and their focus can vary greatly. Some service providers offer flat rate fees for scanning, and others charge per page. It's important to fully understand what each provider charges. Changing companies and addresses can be a time consuming effort - you want to get it right the first time!

Some of the important aspects to consider before making a decision include:

  • Fees. Is their a flat rate fee, and what does that include.
  • Scope of Services. Do you need checks automatically deposited and mail forwarded on a pre-set basis?
  • Customer service. Is anyone going to be around to assist if you have a mail emergency?

TopConsumerReviews.com has reviewed and ranked the best Mail Scanning services available today. We hope this information helps you find the right mail scanning provider that meets your needs!

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Google Wants E-Mail Scanning Information Blocked

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