The 8 Best Mail Scanning Services
Where Can You Find the Best Mail Scanning Services?
If you're one of the millions of Americans who travel frequently for work or pleasure, living as an expat in far-flung locations, or just needing a virtual mailing address for other purposes, you'll need a service that can handle a variety of tasks.
Today there are a wide range of companies offering to relieve you of the burdensome task of having your mail chase you around the country - or the world - by providing not only a physical address where your bills, letters, and other important paperwork can be delivered, but also the processing that lets you know when you've got mail. The best mail scanning services not only scan the outer envelope but also its contents - though some providers include it as part of your monthly fee, while others require you to pay as you go.
Monday, January 25th
2021 Mail Scanning Service Reviews
US Global Mail
US Global Mail really delivers when it comes to the industry's best Mail Scanning and related services. They set the standard with respect to transparency in pricing, affordability, and trustworthiness for important documents and even no-fee check depositing. Although you'll pay a la carte for any Mail Scanning you need done, the budget-friendly, comprehensive plans offered by US Global Mail have earned our highest rating.
Physical Address
Physical Address has a less-than-impressive website - but a very impressive reputation for very affordable prices and excellent customer service as a Mail Scanning provider. You won't have to commit to a long contract, and they even back their service with a 30-day money-back guarantee. With the widest range of available packages on the market and several addresses to choose from, Physical Address is one of our favorite options for Mail Scanning services.
Post Scan Mail
Although they're newer in the industry, Post Scan Mail easily holds its own when it comes to affordable, reliable Mail Scanning and other address-related services. With plans starting at a reasonable $9.95 per month and a fantastic reputation for fast, friendly customer service, this could be the Mail Scanning service that's right for you - especially if you only have one person who will be receiving mail at the designated address.
Mail Link Plus
Don't let the first glance fool you: although the Mail Link Plus website is undergoing a face lift, their Mail Scanning and related services have already gotten a huge upgrade since our last review. Although you'll have to pay $1 per page, you'll get plenty of information in your user dashboard beforehand to let you know if you need it for any given piece of mail. And, some customers say that the dependability of this service has a track record spanning over a decade, without a single missed piece of mail. If you're looking for a reliable, affordable Mail Scanning service without too many bells and whistles, from a small business that will treat you like their most important customer, you should consider Mail Link Plus.
Traveling Mailbox
No matter which plan you select from Traveling Mailbox, you'll get a specific amount of Mail Scanning included - and those scans even "roll over" each month on two of the 3 options! There's also no long-term contract required, and monthly plans are some of the most affordable we've seen. Customer reviews are slightly mixed, and this Mail Scanning service may take longer than the competition as mail is sent to a central processing location, but overall Traveling Mailbox enjoys a solid reputation.
Earth Class Mail
Earth Class Mail has been providing Mail Scanning services for over 10 years. While they focus primarily on the needs of businesses, individuals can also take advantage of their envelope and mail content scanning, virtual addresses, and even check depositing. But, since our last review, Earth Class Mail has undergone a change in management (and maybe even a bankruptcy), leading to a large number of complaints from unhappy, long-term customers.
My US Postbox
Ten years ago, My U.S.PostBox might have been the right service for your Mail Scanning - but it doesn't look like their site has been updated since then. That's probably just as well, since their prices weren't very impressive, and a minimum 6-month contract requirement was unreasonable for many prospective customers. You'll need to use a different company for your Mail Scanning and other services.
Mailbox Forwarding
This is a Mail Scanning and Forwarding service that you should avoid. Their "F" rating with the BBB is due to numerous customer complaints that the company failed to address, and their website doesn't let you contact them directly rather than through an online form. With so many trustworthy services offering Mail Scanning, there's no need to give Mailbox Forwarding your business.
Continued from above...
Typically, mail scanning services give you an online dashboard and/or mobile app, so that you can review the PDF images of your incoming mail and then quickly and easily determine what should be done with each piece: recycle, save, or forward to your current location.
In order to authorize the Mail Scanning Service, you select to receive your mail, you will probably have to fill out USPS Form 1583. Keep in mind that it will need to be notarized - and your preferred service may even offer an easy way to do that remotely! Once that form has been taken care of, your service will begin.
However, with so many services out there that all want your business, especially with something that tends to be a long-term need, how can you decide which one is the best for your needs? Because it can be a hassle to set up your initial service, and even more so to change to a new Mail Scanning Service if you don't like the first one, here are several criteria to keep in mind - so that your first choice is your best choice:
- Range of Services. What does the Mail Scanning Service offer? There are lots of possibilities, from check depositing to document notarization. Does the company have what you anticipate needing in the future?
- Quality of Addresses. If you need something that comes up as a street address but the service only offers box number-style addresses, you'll have to look elsewhere. Also, some providers have addresses that come up as a private residence or a third-party business! Not all Mail Scanning services are alike!
- Pricing. What will you spend per month for the services you need? Is scanning included as part of your monthly fees, or will you have to pay for each letter/page you need scanned? Will you have to commit to a certain length of time for the service to get the best prices?
- Reputation. What do actual customers say about their experience with using the Mail Scanning service? Has the company been rated by the Better Business Bureau? Can you expect reliable, honest service from the company that will be responsible for your most sensitive documents?
TopConsumerReviews.com has reviewed and ranked the best Mail Scanning services available today. We hope this information helps you determine which provider will give you the best value for your money, as well as save you considerable time and hassle by taking care of your mail!
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