What does a mail scanning service do?

Mail scanning services give you a physical address where you can have all of your mail sent and scanned. You decide if you want each piece of mail saved, recycled or shredded, or forwarded to you.

Why would I need mail scanning services?

Many people use mail scanning services if they travel frequently: people who spend a good part of the year going around the country in an RV, those who are regularly overseas for work, and so on. You can also use a mail scanning service if you value your privacy and don't want companies to have your residential address.

What other services might be provided?

Some mail scanning companies include check depositing, junk mail shredding, and package opening/inspection. That might be part of your monthly fees or available as an a la carte service.

Can I choose an address anywhere I want?

Yes and no. That depends on the mail scanning company you choose and what they have available. For example, one company allows you to choose an address in Las Vegas, Dallas, Orlando, Laguna Beach or New York - but keep in mind that your pricing may vary according to the city you select. Also, some companies outsource to other providers (like the UPS Store) so your address may be determined that way.

How do I view my mail?

Almost every mail scanning service gives you an online dashboard for not only viewing your mail but also indicating what you want to do with it (like save, forward, or shred). Be aware that some providers only scan the outer envelope as part of your package; you might have to pay extra to have the contents scanned and uploaded to your dashboard.

What if someone sends a package?

If you choose a mail scanning service with a PO Box, you might only be able to receive envelope mail: no packages. However, most providers give you address options that would allow you to get deliveries from FedEx, UPS, DHL, and USPS. It could cost extra to have your mail scanning provider open the package and inform you of the contents.

How do I get mail forwarded if I need the actual document?

That's easy! You indicate in your online dashboard if you want a piece of mail forwarded to you, and you specify the address where it should go.

How expensive are mail scanning services?

How does $8/month sound? You can get basic mail scanning services for an individual for about that much. Your costs will depend on how much mail you get each month, how many extra services you want included in your plan, and which provider you choose. And, of course, if you're using this service for a large business, expect to pay quite a bit more: up to $180/month!

Post Scan Mail vs Virtual Post Mail for 2025

Item: Post Scan Mail vs Virtual Post Mail
Rating: 3.5
Author: Top Consumer Reviews

Monday, November 10th We evaluate products and services based on unbiased research. Top Consumer Reviews may earn money when you click on a link. Learn more about our process.

2025 Mail Scanning Service Reviews

Here you can see how Post Scan Mail and Virtual Post Mail match up head-to-head in a battle for the Best Mail Scanning Services in 2025.

Post Scan Mail

Pricing starts at $10/month or $100/year
Over 800 mailing address locations to choose from (domestic and international)
Customizable plans for enterprise mailroom solutions and e-commerce businesses

Yes, it is possible to get mail scanning services for just $100 a year - if you choose a service like PostScan Mail. You'll need to upgrade to a higher tier if you expect to receive a high volume of mail and packages, but even those options aren't unreasonably-priced. PostScan Mail has a lot of perks, like 800+ mailing address options in the US and abroad, support offered 7 days a week, and a 30-day refund policy. However, downsides include a lack of check depositing services and having to pay extra for shredding of mail (instead of just recycling it). Still, thousands of customers have given PostScan Mail a high score, earning it a good ranking from us as well.

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Virtual Post Mail

Prices range from $20 to $90 per month
Addresses available in 5 states, all at locations run by VPM (no third-party contractors)
60 days of physical storage included on all plans

At the outset, Virtual Post Mail will strike you as being more limited in location but broader in service than many of its mail scanning competitors. You'll only have 5 states to choose from for your new address, but you'll get extras like free registered agent service and other perks that are particularly helpful for new (and existing) business owners. Pricing starts at $20/month, and you'll have a 30-day money-back guarantee to decide if you like what VPM is doing for you. While there seems to be a lot to like about this mail scanning service, client feedback indicates that the reliability of Virtual Post Mail is on the decline, and even we had a hard time reaching support during normal business hours. VPM earns a below-average rating because of its customer reviews.

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When you're away for an extended period (such as traveling long-term or working overseas) - or you simply want a digital solution for handling your company's mail - mail scanning services provide a practical alternative. Instead of your mail piling up at home or sitting in a physical mailbox, these services receive your mail at a secure facility where they're opened, scanned, and uploaded for you to view online.

As you explore different mail scanning services, it's essential to know what features matter most. A good service will offer not only secure access to your mail but also options like package forwarding, mail storage, and shredding. For businesses, services that can handle a variety of document types, including legal and financial paperwork, are a huge plus.

Most providers let you decide what to do with each piece of mail - store it, forward it, or have it securely shredded. Some even offer access to their features from a convenient online dashboard.

How much do mail scanning services typically cost? Pricing can be a bit tricky. Some services bundle almost everything into a single monthly fee, while others have tiered plans or charge a la carte for many features like extra scans, check depositing, or package forwarding. It's important to clarify what's included upfront, so you don't end up with unexpected fees. Depending on your volume of mail and the services you need, the total cost can vary significantly, so you'll want to compare the value provided by each mail scanning provider.

There are quite a few options for mail scanning out there today. Confused by which one is right for you? To help you narrow them down, consider these criteria:

Focus. Is the mail scanning service geared towards individuals and families or businesses and organizations? Those needs are very different!
Ease of use. Is the platform user-friendly, and can you access it from your devices?
Service options. Does it offer features like forwarding, shredding, or package handling? What about depositing checks with your bank? Are you able to choose an address in the state you prefer? Make sure the mail scanning service comes with all the capabilities you're likely to use.
Cost structure. Are the pricing plans straightforward, or will you encounter hidden fees? Do you get a lot for what you pay, or will you be tacking on a lot of a la carte services?
Reputation. How responsive is the company if you need help or have an issue? Does the service have a favorable rating from the Better Business Bureau? Is it known for having mail go missing on a regular basis?

To help you get the right mail scanning service for your needs, the world-traveling experts at Top Consumer Reviews have researched and ranked some of today's most popular options. Use this information to sort the best from the worst and pick a mail scanning provider that will make your life easier, whether you're trotting the globe in an RV or simply trying to take your corporate mailroom to the all-digital level!

Post Scan Mail vs Virtual Post Mail

2025 Mail Scanning Service Reviews

Post Scan Mail

Virtual Post Mail

Mail Scanning Service FAQ