Tuesday, October 15th
2024 Mail Scanning Service Reviews
Post Scan Mail
- Over 400 mailing addresses to choose from
- View your dashboard via desktop or mobile app
- 30-day money-back guarantee
- "A+” rated by the BBB
- In business since 2012
You'll really like Post Scan Mail if you're a traveler, digital nomad, or small business owner. Choose from over 400 address locations nationwide (or pick a global location if needed), with prices starting at $15/month. This mail scanning service offers a 30-day money-back guarantee, and they help you resolve any issues with the third-party mail center that processes your mail. With thousands of five-star client reviews, Post Scan Mail is a reliable provider of mail scanning services.
Virtual Post Mail
- Services starting at $20/month
- No contracts, setup fees, or cancellation fees
- 30-day money-back guarantee
- All mail processed at a commercial address, not a PO Box
- In business since 2009
Virtual Post Mail offers some nice benefits compared with many mail scanning services: they handle every piece of mail personally on the day it was received, never through a third-party service that passes your mail along to them (with corresponding delays). Services start at $20/month for two recipients, and all addresses are an actual physical location and not just a box number. But, you're limited to just three states for your mailing address, and there's not a ton of client comments to go by. Virtual Post Mail is decent at what they do, but you'll get a wider range of services and addresses with a bigger mail scanning service.
More Mail Scanning Service Reviews
The 10 Best Mail Scanning Services
Which Mail Scanning Service is the Best?
More and more people are ditching the obligations of a permanent address to travel the world or work as digital nomads. Once the reservations have been made and they're ready to set off, they often overlook one question: "How do I get my mail?” While it's true that most things can be set to electronic-only - bank statements, bills, and so forth - there's still a need for some kind of physical address, from refund checks to Social Security statements and then some.
That's where mail scanning services come in. Wherever your travels take you, you can have all of your postal mail - and packages too - sent to one location. Services vary by provider, but most will give you access to a dashboard where you can see what's come in and indicate what you want done with it: shred, open and scan, or forward to your current location.
Mail Scanning Service FAQ
Continued from above...
Just be aware that every feature comes at a cost; you could pay quite a bit to have every page in a mailer scanned or to have a big bundle of mail sent along to where you are at the moment. Be sure to choose a mail scanning service that meets your anticipated needs at a price you can afford.
Another way to use mail scanning services is to keep your residential or business address private, without having to use a PO Box. After all, some mailers and packages require a physical address for delivery, and a PO Box doesn't really convey a strong brand image if you're running a small business. Also, if you're running your company from overseas, you can use a mail scanning service with an address in the state of your choice - which might help reassure prospective customers or clients that you have a presence stateside too.
No matter the reason for choosing a mail scanning provider, you'll likely have to fill out USPS Form 1583. This authorizes the service to act as your agent for receiving mail. Although you'll have to get it notarized, many providers will help you take care of that remotely if necessary.
There are at least a dozen mail scanning services you could choose from. Which one is the right one for you? It's a good question to ask, because setting up your service (or changing if you don't like the one you select) can be time-consuming. Here are some criteria to keep in mind as you compare your options:
- Services Offered. Take some time to brainstorm the services you might need, now and in the future. Check depositing? Document notarization? Forwarding? Then make sure the mail scanning provider you choose will meet those needs.
- Types of Addresses. Some mail scanning services only offer box numbers, while others give you a physical street address. Do you need a particular address type? Also, is it better for your address to be in a specific state?
- Pricing. What will you pay per month? What's included in that monthly fee, and what are the a la carte extras? Is there a contract period or can you cancel at any time?
- Reputation. Some mail scanning services have been around for a decade or longer, while others are fairly new in the industry. Either way, what's the feedback from clients? Can you expect the service to run smoothly and to be able to reach customer support if something goes wrong? Has the company been rated by the Better Business Bureau?
To help you get your mail wherever you are, TopConsumerReviews.com has evaluated and ranked the most popular mail scanning services available today. We're sure this will make it easy to choose the right provider for your needs!
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