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The Best Mail Scanning Services

Where Can You Find the Best Mail Scanning Services?

If you're one of the millions of Americans who travel frequently for work or pleasure, living as an expat in far-flung locations, or just needing a virtual mailing address for other purposes, you'll need a service that can handle a variety of tasks.

Today there are a wide range of companies offering to relieve you of the burdensome task of having your mail chase you around the country - or the world - by providing not only a physical address where your bills, letters, and other important paperwork can be delivered, but also the processing that lets you know when you've got mail. The best mail scanning services not only scan the outer envelope but also its contents - though some providers include it as part of your monthly fee, while others require you to pay as you go.

Wednesday, June 23rd

2021 Mail Scanning Service Reviews

US Global Mail Review Top Consumer Reviews Best-In-Class Blue Ribbon Award 5 Star Rating

US Global Mail

5 Star Rating Top Consumer Reviews Best-In-Class Blue Ribbon Award

US Global Mail really delivers when it comes to the industry's best Mail Scanning and related services. They set the standard with respect to transparency in pricing, affordability, and trustworthiness for important documents and even no-fee check depositing. Although you'll pay a la carte for any Mail Scanning you need done, the budget-friendly, comprehensive plans offered by US Global Mail have earned our highest rating.

Physical Address Review 4.5 Star Rating

Physical Address

4.5 Star Rating

Physical Address has a less-than-impressive website - but a very impressive reputation for very affordable prices and excellent customer service as a Mail Scanning provider. You won't have to commit to a long contract, and they even back their service with a 30-day money-back guarantee. With the widest range of available packages on the market and several addresses to choose from, Physical Address is one of our favorite options for Mail Scanning services.

Post Scan Mail Review 4 Star Rating

Post Scan Mail

4 Star Rating

Although they're newer in the industry, Post Scan Mail easily holds its own when it comes to affordable, reliable Mail Scanning and other address-related services. With plans starting at a reasonable $9.95 per month and a fantastic reputation for fast, friendly customer service, this could be the Mail Scanning service that's right for you - especially if you only have one person who will be receiving mail at the designated address.

Traveling Mailbox Review 3.5 Star Rating

Traveling Mailbox

3.5 Star Rating

No matter which plan you select from Traveling Mailbox, you'll get a specific amount of Mail Scanning included - and those scans even "roll over" each month on two of the 3 options! There's also no long-term contract required, and monthly plans are some of the most affordable we've seen. Customer reviews are slightly mixed, and this Mail Scanning service may take longer than the competition as mail is sent to a central processing location, but overall Traveling Mailbox enjoys a solid reputation.

Earth Class Mail Review 3 Star Rating

Earth Class Mail

3 Star Rating

Earth Class Mail has been providing Mail Scanning services for over 10 years. While they focus primarily on the needs of businesses, individuals can also take advantage of their envelope and mail content scanning, virtual addresses, and even check depositing. But, since our last review, Earth Class Mail has undergone a change in management (and maybe even a bankruptcy), leading to a large number of complaints from unhappy, long-term customers.

My US Postbox Review 1 Star Rating

My US Postbox

1 Star Rating

Ten years ago, My U.S.PostBox might have been the right service for your Mail Scanning - but it doesn't look like their site has been updated since then. That's probably just as well, since their prices weren't very impressive, and a minimum 6-month contract requirement was unreasonable for many prospective customers. You'll need to use a different company for your Mail Scanning and other services.

Compare the Best Reviews

Continued from above...

Typically, mail scanning services give you an online dashboard and/or mobile app, so that you can review the PDF images of your incoming mail and then quickly and easily determine what should be done with each piece: recycle, save, or forward to your current location.

In order to authorize the Mail Scanning Service, you select to receive your mail, you will probably have to fill out USPS Form 1583. Keep in mind that it will need to be notarized - and your preferred service may even offer an easy way to do that remotely! Once that form has been taken care of, your service will begin.

However, with so many services out there that all want your business, especially with something that tends to be a long-term need, how can you decide which one is the best for your needs? Because it can be a hassle to set up your initial service, and even more so to change to a new Mail Scanning Service if you don't like the first one, here are several criteria to keep in mind - so that your first choice is your best choice:

  • Range of Services. What does the Mail Scanning Service offer? There are lots of possibilities, from check depositing to document notarization. Does the company have what you anticipate needing in the future?
  • Quality of Addresses. If you need something that comes up as a street address but the service only offers box number-style addresses, you'll have to look elsewhere. Also, some providers have addresses that come up as a private residence or a third-party business! Not all Mail Scanning services are alike!
  • Pricing. What will you spend per month for the services you need? Is scanning included as part of your monthly fees, or will you have to pay for each letter/page you need scanned? Will you have to commit to a certain length of time for the service to get the best prices?
  • Reputation. What do actual customers say about their experience with using the Mail Scanning service? Has the company been rated by the Better Business Bureau? Can you expect reliable, honest service from the company that will be responsible for your most sensitive documents?

TopConsumerReviews.com has reviewed and ranked the best Mail Scanning services available today. We hope this information helps you determine which provider will give you the best value for your money, as well as save you considerable time and hassle by taking care of your mail!

The Best Mail Scanning Services Compare Mail Scanning Services Compare Mail Scanning Service Reviews What are the best Mail Scanning Services Best Mail Scanning Service Reviews

Mail Scanning Service FAQ

Mail scanning services give you a physical address where you can have all of your mail sent and scanned. You decide if you want each piece of mail saved, recycled or shredded, or forwarded to you.
Many people use mail scanning services if they travel frequently: people who spend a good part of the year going around the country in an RV, those who are regularly overseas for work, and so on. You can also use a mail scanning service if you value your privacy and don't want companies to have your residential address.
Some mail scanning companies include check depositing, junk mail shredding, and package opening/inspection. That might be part of your monthly fees or available as an a la carte service.
Yes and no. That depends on the mail scanning company you choose and what they have available. For example, one company allows you to choose an address in Las Vegas, Dallas, Orlando, Laguna Beach or New York - but keep in mind that your pricing may vary according to the city you select. Also, some companies outsource to other providers (like the UPS Store) so your address may be determined that way.
Almost every mail scanning service gives you an online dashboard for not only viewing your mail but also indicating what you want to do with it (like save, forward, or shred). Be aware that some providers only scan the outer envelope as part of your package; you might have to pay extra to have the contents scanned and uploaded to your dashboard.
If you choose a mail scanning service with a PO Box, you might only be able to receive envelope mail: no packages. However, most providers give you address options that would allow you to get deliveries from FedEx, UPS, DHL, and USPS. It could cost extra to have your mail scanning provider open the package and inform you of the contents.
That's easy! You indicate in your online dashboard if you want a piece of mail forwarded to you, and you specify the address where it should go.
How does $8/month sound? You can get basic mail scanning services for an individual for about that much. Your costs will depend on how much mail you get each month, how many extra services you want included in your plan, and which provider you choose. And, of course, if you're using this service for a large business, expect to pay quite a bit more: up to $180/month!
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