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The Best Mail Scanning Services

Which Mail Scanning Service is the Best?

When you're away for an extended period (such as traveling long-term or working overseas) - or you simply want a digital solution for handling your company's mail - mail scanning services provide a practical alternative. Instead of your mail piling up at home or sitting in a physical mailbox, these services receive your mail at a secure facility where they're opened, scanned, and uploaded for you to view online.

As you explore different mail scanning services, it's essential to know what features matter most. A good service will offer not only secure access to your mail but also options like package forwarding, mail storage, and shredding. For businesses, services that can handle a variety of document types, including legal and financial paperwork, are a huge plus.

Wednesday, November 13th

2024 Mail Scanning Service Reviews

US Global Mail Review Top Consumer Reviews Best-In-Class Blue Ribbon Award 5 Star Rating

US Global Mail

5 Star Rating Top Consumer Reviews Best-In-Class Blue Ribbon Award

US Global Mail is the mail scanning company that gives back, planting a tree for every new customer and not just scanning but recycling all of the mail marked for the discard pile (including the pre-sorted junk mail that you never even have to see in your dashboard). You'll have your pick of 30 different locations for your new address, including three that are owned and managed by US Global Mail itself. Plans here are much more inclusive than many rival services, and the customer support team gets tons of love from happy clients. US Global Mail continues to be our most-recommended option for scanning and forwarding mail.

Physical Address Review 4.5 Star Rating

Physical Address

4.5 Star Rating

Physical Address is one of the most secure mail scanning services out there: they own and maintain each of the facilities that receive mail and packages, and they conduct in-depth background checks on their employees. You won't have as many states from which to choose your new mailing address, but you will get extremely affordable monthly rates and tons of included benefits (ones that rivals often charge a la carte prices to deliver). Physical Address has earned over a thousand 5-star reviews and an "A” rating from the BBB, as well as our #2 spot among mail scanning providers.

Docufree Review 4 Star Rating

Docufree

4 Star Rating

If your company or organization is ready to ditch the mailroom (and maybe even the copier too), Docufree will be your perfect partner. Not only can they help you manage all of your incoming mail by digitizing it and distributing it to the right employee(s), they can tackle that backlog of paperwork you've been putting off and scan that too. Your plan here will be custom-designed and priced for your business, once you reach out for a quote. The BBB gives Docufree an "A+”, and companies say that it's the ideal service for streamlining paperwork in the office and keeping distributed teams on the same page (pun intended).

iPostal1 Review 3.5 Star Rating

iPostal1

3.5 Star Rating

iPostal1 gives you a network of more than 3250 locations in the US and in other countries for your new mailing address, using retail shipping stores and virtual office buildings to receive mail and packages. You'll also have many service/pricing tiers to choose from, based on whether you're receiving mail as an individual or a business and how much you anticipate receiving each month. It gets a little pricey, but there are quite a few people who really love the service they've received via iPostal1. Keep this mail scanning option in reserve if you don't find what you're looking for higher on our list.

Post Scan Mail Review 3.5 Star Rating

Post Scan Mail

3.5 Star Rating

Yes, it is possible to get mail scanning services for just $100 a year - if you choose a service like PostScan Mail. You'll need to upgrade to a higher tier if you expect to receive a high volume of mail and packages, but even those options aren't unreasonably-priced. PostScan Mail has a lot of perks, like 800+ mailing address options in the US and abroad, support offered 7 days a week, and a 30-day refund policy. However, downsides include a lack of check depositing services and having to pay extra for shredding of mail (instead of just recycling it). Still, thousands of customers have given PostScan Mail a high score, earning it a good ranking from us as well.

LegalZoom Virtual Mail Review 3 Star Rating

LegalZoom Virtual Mail

3 Star Rating

LegalZoom is well-known for offering cost-effective documents for personal and business use, but their Virtual Mail scanning plans are only offered to companies looking to digitize their mail handling (and not for world-travelers, RVers, or even individuals just looking for a little privacy). The services offered here start at $29/month, but you don't get nearly as much as you'll find with comparable rival platforms. And, since this LegalZoom service is relatively new, there's not a lot of feedback indicating whether or not this is a reliable way to handle your company mail. We recommend looking at more established mail scanning options first, but LegalZoom still gets a mid-tier rating on its overall reputation alone.

Traveling Mailbox Review 3 Star Rating

Traveling Mailbox

3 Star Rating

Traveling Mailbox has been around for over a decade, serving more than 50,000 customers worldwide and scanning over 8 million envelopes. Pricing is reasonable, starting at $15/month, and all plans come with unlimited cloud storage, integration with platforms like Evernote and Google Drive, free shredding of junk mail, and support available 7 days a week. But, customer feedback for Traveling Mailbox is strangely mixed: you'll either have a flawless experience and recommend this mail scanning service to all your friends, or you'll have a terrible one and warn everyone away from it. Because Traveling Mailbox still has a track record of losing important pieces of mail for a not-insignificant number of clients, we can't give them a higher score.

Virtual Post Mail Review 2.5 Star Rating

Virtual Post Mail

2.5 Star Rating

At the outset, Virtual Post Mail will strike you as being more limited in location but broader in service than many of its mail scanning competitors. You'll only have 5 states to choose from for your new address, but you'll get extras like free registered agent service and other perks that are particularly helpful for new (and existing) business owners. Pricing starts at $20/month, and you'll have a 30-day money-back guarantee to decide if you like what VPM is doing for you. While there seems to be a lot to like about this mail scanning service, client feedback indicates that the reliability of Virtual Post Mail is on the decline, and even we had a hard time reaching support during normal business hours. VPM earns a below-average rating because of its customer reviews.

Anytime Mailbox Review 2 Star Rating

Anytime Mailbox

2 Star Rating

Anytime Mailbox can refer you to mail scanning services around the globe, from Alabama to Zambia and everywhere in between. You choose the location based on where you'd like to have an address for your physical mail to go, and then select the provider that offers the tier of service you need. You'll be doing a lot of clicking around to make your decision: Anytime Mailbox doesn't make it easy to see which locations can provide the specific capabilities you're looking for (like check depositing or package forwarding). Also, there are a lot of recent complaints from unhappy clients who have had big issues with the partner locations and with Anytime Mailbox's customer support (or lack of it). We now rank this mail scanning middleman as a below-average option.

Sasquatch Mail Review 1.5 Star Rating

Sasquatch Mail

1.5 Star Rating

Sasquatch Mail's services feel as elusive as the creature after which the company is named. It's designed with a heavy focus on privacy and security, so that clients can essentially "hide” their location (and even phone number) by having mail sent to an address in a different state. Although the base price is affordable at $9.99/month, you have to pay $2 for every single envelope and its contents that you want scanned to your dashboard, and it will cost you another $2 plus postage for each piece you have forwarded. Feedback for Sasquatch Mail is also hard to come by, and what we did find is almost always very negative, with references to receiving practically zero customer service. We don't recommend using Sasquatch Mail for scanning services.

Compare the Best Reviews

Continued from above...

Most providers let you decide what to do with each piece of mail - store it, forward it, or have it securely shredded. Some even offer access to their features from a convenient online dashboard.

How much do mail scanning services typically cost? Pricing can be a bit tricky. Some services bundle almost everything into a single monthly fee, while others have tiered plans or charge a la carte for many features like extra scans, check depositing, or package forwarding. It's important to clarify what's included upfront, so you don't end up with unexpected fees. Depending on your volume of mail and the services you need, the total cost can vary significantly, so you'll want to compare the value provided by each mail scanning provider.

There are quite a few options for mail scanning out there today. Confused by which one is right for you? To help you narrow them down, consider these criteria:

  • Focus. Is the mail scanning service geared towards individuals and families or businesses and organizations? Those needs are very different!
  • Ease of use. Is the platform user-friendly, and can you access it from your devices?
  • Service options. Does it offer features like forwarding, shredding, or package handling? What about depositing checks with your bank? Are you able to choose an address in the state you prefer? Make sure the mail scanning service comes with all the capabilities you're likely to use.
  • Cost structure. Are the pricing plans straightforward, or will you encounter hidden fees? Do you get a lot for what you pay, or will you be tacking on a lot of a la carte services?
  • Reputation. How responsive is the company if you need help or have an issue? Does the service have a favorable rating from the Better Business Bureau? Is it known for having mail go missing on a regular basis?

To help you get the right mail scanning service for your needs, the world-traveling experts at Top Consumer Reviews have researched and ranked some of today's most popular options. Use this information to sort the best from the worst and pick a mail scanning provider that will make your life easier, whether you're trotting the globe in an RV or simply trying to take your corporate mailroom to the all-digital level!

The Best Mail Scanning Services Compare Mail Scanning Services Compare Mail Scanning Service Reviews What are the best Mail Scanning Services Best Mail Scanning Service Reviews

Mail Scanning Service FAQ

Mail scanning services give you a physical address where you can have all of your mail sent and scanned. You decide if you want each piece of mail saved, recycled or shredded, or forwarded to you.
Many people use mail scanning services if they travel frequently: people who spend a good part of the year going around the country in an RV, those who are regularly overseas for work, and so on. You can also use a mail scanning service if you value your privacy and don't want companies to have your residential address.
Some mail scanning companies include check depositing, junk mail shredding, and package opening/inspection. That might be part of your monthly fees or available as an a la carte service.
Yes and no. That depends on the mail scanning company you choose and what they have available. For example, one company allows you to choose an address in Las Vegas, Dallas, Orlando, Laguna Beach or New York - but keep in mind that your pricing may vary according to the city you select. Also, some companies outsource to other providers (like the UPS Store) so your address may be determined that way.
Almost every mail scanning service gives you an online dashboard for not only viewing your mail but also indicating what you want to do with it (like save, forward, or shred). Be aware that some providers only scan the outer envelope as part of your package; you might have to pay extra to have the contents scanned and uploaded to your dashboard.
If you choose a mail scanning service with a PO Box, you might only be able to receive envelope mail: no packages. However, most providers give you address options that would allow you to get deliveries from FedEx, UPS, DHL, and USPS. It could cost extra to have your mail scanning provider open the package and inform you of the contents.
That's easy! You indicate in your online dashboard if you want a piece of mail forwarded to you, and you specify the address where it should go.
How does $8/month sound? You can get basic mail scanning services for an individual for about that much. Your costs will depend on how much mail you get each month, how many extra services you want included in your plan, and which provider you choose. And, of course, if you're using this service for a large business, expect to pay quite a bit more: up to $180/month!

Compare Mail Scanning Services

Select any 2 Mail Scanning Services to compare them head to head

best-mail-scanning-services
  • US Global Mail
  • Physical Address
  • Docufree
  • iPostal1
  • Post Scan Mail
  • LegalZoom Virtual Mail
  • Traveling Mailbox
  • Virtual Post Mail
  • Anytime Mailbox
  • Sasquatch Mail
US Global Mail vs Physical Address US Global Mail vs Docufree US Global Mail vs iPostal1 US Global Mail vs Post Scan Mail US Global Mail vs LegalZoom Virtual Mail US Global Mail vs Traveling Mailbox US Global Mail vs Virtual Post Mail US Global Mail vs Anytime Mailbox US Global Mail vs Sasquatch Mail Physical Address vs Docufree Physical Address vs iPostal1 Physical Address vs Post Scan Mail Physical Address vs LegalZoom Virtual Mail Physical Address vs Traveling Mailbox Physical Address vs Virtual Post Mail Physical Address vs Anytime Mailbox Physical Address vs Sasquatch Mail Docufree vs iPostal1 Docufree vs Post Scan Mail Docufree vs LegalZoom Virtual Mail Docufree vs Traveling Mailbox Docufree vs Virtual Post Mail Docufree vs Anytime Mailbox Docufree vs Sasquatch Mail iPostal1 vs Post Scan Mail iPostal1 vs LegalZoom Virtual Mail iPostal1 vs Traveling Mailbox iPostal1 vs Virtual Post Mail iPostal1 vs Anytime Mailbox iPostal1 vs Sasquatch Mail Post Scan Mail vs LegalZoom Virtual Mail Post Scan Mail vs Traveling Mailbox Post Scan Mail vs Virtual Post Mail Post Scan Mail vs Anytime Mailbox Post Scan Mail vs Sasquatch Mail LegalZoom Virtual Mail vs Traveling Mailbox LegalZoom Virtual Mail vs Virtual Post Mail LegalZoom Virtual Mail vs Anytime Mailbox LegalZoom Virtual Mail vs Sasquatch Mail Traveling Mailbox vs Virtual Post Mail Traveling Mailbox vs Anytime Mailbox Traveling Mailbox vs Sasquatch Mail Virtual Post Mail vs Anytime Mailbox Virtual Post Mail vs Sasquatch Mail Anytime Mailbox vs Sasquatch Mail
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