Docufree Review

Monday, December 2nd

2024 Mail Scanning Service Reviews

Docufree

• Mail scanning service designed for businesses and institutions
• Pricing quoted on a case-by-case basis
• $3,500 for scanning up to 15 standard banker boxes of documents (to clear any backlog)
• Can have a virtual P.O. box
• Easy real-time collaboration on scanned documents
• HIPAA and PCI DSS compliant
• In business since 1999
• "A+” rated and accredited by the BBB

Docufree got its start in 1999, offering office services to help businesses manage copy and mailrooms. Over 25 years later, this service is enabling companies and organizations to reimagine the corporate mailroom, saving time, money, and space by digitizing the process of receiving and distributing documents. Say goodbye to filing cabinets, shelves, and stacks of paper! Well-known companies that entrust Docufree with tens of thousands of documents a day include the law firm of Morgan & Morgan, Ryder, ADP, and even educational institutions like UC Santa Barbara.

Clear up your backlog of mail for $3,500

If you need Docufree's services, you should plan on reaching out to get a quote. They'll create a customized plan for your business needs and go from there. But, here's a bit of what we were told when we reached out. First off, if you have a backlog of mail that needs to get cleared out, Docufree offers the following for $3,500:

• Transportation
• Document prep: removing staples, paperclips, sticky notes
• Scanning at 300dpi, creating a text searchable PDF
• Indexing: folder level
• Shredding
• Uploading to ScanCloud environment for delivery
• Includes 15 standard banker boxes of documents

Reach out for a quote

Next, Docufree provides what you'd typically imagine with a mail scanning service. This includes scanning mail as it arrives at their secure facility and digitally distributing it to the right employee(s). Those recipients will get an email alert, providing a link for them to access it through the Docufree Digital Mail site. The pricing for this service depends on mail volume, delivery preferences, and workforce requirements. Just click on the "Get a Quote” button and fill out the form; if you're reaching out during regular business hours, you may get a response within a few minutes (we did).

Easy access for your whole team

Docufree is very proud of the way that their mail scanning service makes documents "actionable from anywhere”. Not only can you get all of your mail digitized and distributed, but you can also collaborate with in-office and remote teams, get electronic signatures, and keep track of it all in real time.

Certified and compliant

They're also rightfully proud of their industry certifications. That includes, but is not limited to, HIPAA and PCI DSS compliance. Whatever standards of security and privacy your business requires, Docufree will undoubtedly be able to design a solution that meets and exceeds that.

Feedback is limited but very positive

The Better Business Bureau gives Docufree its highest accolades, with an "A+” rating and accreditation. We're also happy to report that there have not been any complaints filed against Docufree with the BBB. And, while we couldn't find a ton of reviews from employees or company owners where this mail scanning service is being utilized, the ones that we did track down were almost always a 4- or 5-star rating. It's been described as "the real deal”, a service that makes it easy "to transform to eco-friendly paperless environments”, and an option for any company or organization that wants hassle-free scanning, storage, and retrieval of documents.

Ideal corporate-level mail scanning solution

When it comes to mail scanning services for big businesses, the name to know is Docufree. They've got an excellent reputation, tried-and-tested processes, and they're staying on the cutting edge of technology so that they can provide the most current methods of digitizing mailrooms and documents overall. They're not going to be useful for other types of clients (like RVers who need somewhere for their mail to go, or freelancers working overseas), but that's the main reason we have for not giving Docufree a higher score.