Tuesday, February 7th
2023 Mail Scanning Service Reviews
Docufree
- Pricing based on your business needs
- Request a quote via online form or toll-free number
- Available services include virtual PO box, physical mail services, real-time alerts, eForms and eSignatures, automated workflows, and more
- "A+" rated and accredited by the BBB
- In business since 1999
Docufree's Digital Mailroom service is an award-winner. In 2022, it received a Bronze Stevie accolade specifically for its law firm solutions, but the company serves more than 1,000 clients across a broad spectrum of categories. Noteworthy names in Docufree's client roster include Alaska Airlines, Ryder, Panasonic, Four Seasons, and Kaiser Permanente.
Outsource the handling of all physical mail
Docufree's mail scanning service could help boost your business productivity right through the roof. Take a look at the case studies featured in the links at the bottom of the page and see for yourself. Imagine having all of your business mail scanned upon arrival at Docufree's secure facility, where it's routed exactly where it needs to go - all digitally, of course. Recipients get an email notification and an access link.
Easily convert documents to forms, get signatures remotely
Got a document that needs to be signed? Docufree makes it possible to turn a document into an electronic form, complete with drag-and-drop fields, data input, and legally-binding electronic signatures. Especially given the number of employees who are working remotely these days, Docufree can help you keep everyone on the same page - pun intended.
Fill out online form to get a quote
What will you pay for Docufree's Digital Mailroom or other services? As you might expect, the answer is always "it depends" . If this sounds like the right fit for your business, we encourage you to reach out through Docufree's online quote request form: provide your name, company name, email and phone number, plus a short description of your current mailroom process, and one of their solution experts will get in touch to help develop the right solution.
Great reputation
We have zero concerns about Docufree's reputation. Between the awards the company has won and its "A+" rating and accreditation from the Better Business Bureau, it's easy to see that this is a mail scanning provider that can be trusted.
Best choice for big business
At the end of the day, Docufree is an excellent choice for enterprise-level mail scanning services. Trusted by numerous large corporations, this company can streamline your business processes and help you scale effectively. Of course, if you're an individual looking to have your mail scanned while you travel the globe, Docufree will have nothing to meet your needs. We give this company high marks for doing what it does very well, but not quite our highest ranking because of its nonexistent offerings for the average consumer.
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The 10 Best Mail Scanning Services
Which Mail Scanning Service is the Best?
More and more people are ditching the obligations of a permanent address to travel the world or work as digital nomads. Once the reservations have been made and they're ready to set off, they often overlook one question: "How do I get my mail?" While it's true that most things can be set to electronic-only - bank statements, bills, and so forth - there's still a need for some kind of physical address, from refund checks to Social Security statements and then some.
That's where mail scanning services come in. Wherever your travels take you, you can have all of your postal mail - and packages too - sent to one location. Services vary by provider, but most will give you access to a dashboard where you can see what's come in and indicate what you want done with it: shred, open and scan, or forward to your current location.
Mail Scanning Service FAQ
Continued from above...
Just be aware that every feature comes at a cost; you could pay quite a bit to have every page in a mailer scanned or to have a big bundle of mail sent along to where you are at the moment. Be sure to choose a mail scanning service that meets your anticipated needs at a price you can afford.
Another way to use mail scanning services is to keep your residential or business address private, without having to use a PO Box. After all, some mailers and packages require a physical address for delivery, and a PO Box doesn't really convey a strong brand image if you're running a small business. Also, if you're running your company from overseas, you can use a mail scanning service with an address in the state of your choice - which might help reassure prospective customers or clients that you have a presence stateside too.
No matter the reason for choosing a mail scanning provider, you'll likely have to fill out USPS Form 1583. This authorizes the service to act as your agent for receiving mail. Although you'll have to get it notarized, many providers will help you take care of that remotely if necessary.
There are at least a dozen mail scanning services you could choose from. Which one is the right one for you? It's a good question to ask, because setting up your service (or changing if you don't like the one you select) can be time-consuming. Here are some criteria to keep in mind as you compare your options:
- Services Offered. Take some time to brainstorm the services you might need, now and in the future. Check depositing? Document notarization? Forwarding? Then make sure the mail scanning provider you choose will meet those needs.
- Types of Addresses. Some mail scanning services only offer box numbers, while others give you a physical street address. Do you need a particular address type? Also, is it better for your address to be in a specific state?
- Pricing. What will you pay per month? What's included in that monthly fee, and what are the a la carte extras? Is there a contract period or can you cancel at any time?
- Reputation. Some mail scanning services have been around for a decade or longer, while others are fairly new in the industry. Either way, what's the feedback from clients? Can you expect the service to run smoothly and to be able to reach customer support if something goes wrong? Has the company been rated by the Better Business Bureau?
To help you get your mail wherever you are, TopConsumerReviews.com has evaluated and ranked the most popular mail scanning services available today. We're sure this will make it easy to choose the right provider for your needs!"
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