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Physical Address Review

Monday, December 2nd

2024 Mail Scanning Service Reviews

Physical Address Review 4.5 Star Rating

Physical Address

4.5 Star Rating
  • Pricing starts at $7.98/month (with a 20% discount when you pay annually)
  • Can be used for both business and personal mail
  • All address locations are managed in-house (no third-party partners)
  • Choose from addresses in CA, TX, NY, FL, ID, GA, NV, and DE
  • Unlimited digital storage
  • Free registered agent service with account
  • Unlimited recipients
  • Free shredding
  • 30-day money-back guarantee
  • Customer support available 7 days a week
  • "A” rated and accredited by the BBB
  • In business since 2013
  • Over 100,000 clients

Physical Address' mail scanning service provides many benefits that their rivals don't. One of the biggest is the fact that they operate and maintain every address that customers can choose to process their mail.

Different than their competitors

Competitors often outsource the actual receiving of the mail to third-party partners, often located in strip malls and other facilities - making them prone to losing their leases (and causing lots of headaches for their customers, who then have to change their addresses again). In contrast, Physical Address uses its own mail centers and employees throughout a few different states, which also lets them use whole addresses (like "123 Main St.”). They even brag about the fact that they've never lost a virtual address location (and that is something to be proud of, actually). And, they also make sure their facilities are highly secure: all employees go through strict background checks, there's 24/7 monitoring, and there are no cameras or cell phones allowed in mail handling areas. You definitely won't get that when you use a mail scanning company that works with those strip mall-based partners. Now you're beginning to see why, since 2013, more than 100,000 clients have chosen Physical Address to handle their mail.

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Exceptional value

Another huge win for Physical Address is how much you get for what you pay. Every plan comes with unlimited mail recipients, unlimited digital storage, free local pickup, free registered agent service, free secure shredding, and 3 months of non-parcel storage. They offer a 20% discount on all annual plans, but even their month-to-month pricing is super-affordable and comes with a lot included. See for yourself:

  • Plan 30 ($7.98/month): the most basic tier comes with 30 envelope scans, 10 content scans, and additional scans are $0.20.
  • Plan 50 ($10.98/month): this bumps up the benefits to 50 envelope scans, 25 content scans, and multi-user admin capabilities.
  • Plan 100 ($16.98/month): perks at this tier of service include 100 envelope scans, 50 content scans, and a suite number ending in zero.
  • Plan 200 ($26.98/month): you've probably guessed by now that this top plan comes with 200 envelope scans and 100 content scans, plus all of the other perks of the previous three. You'd be right.

No fees on check deposits

Although we had to dig into the FAQ to find this detail, we're happy to say that Physical Address provides check deposit processing at no extra charge beyond the cost of the forwarding itself. Many competitors charge a $5 fee on top of the postage, but not Physical Address.

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Great reputation and 30-day refund policy

The Better Business Bureau thinks pretty highly of Physical Address, offering an "A” rating and accreditation primarily because this service has only received three complaints at the BBB in the last three years. That's a good sign, because we read some comments from Redditors who said that the positive reviews we see at Trustpilot (to the tune of 1,300+ 5-star ratings) were largely written by employees. However, if that were the case, and those were being written to mask poor service, we'd undoubtedly see far more complaints registered over at the BBB. Whew! And, every plan here comes with a 30-day money-back guarantee, giving you at least a little time to get up and running, and decide for yourself.

Fantastic choice for affordable mail scanning

Physical Address is an amazing option for mail scanning services. You get a ton for what you pay, and we love the 7-days-a-week customer support here. Clients have great things to say about the security of their mail and packages, and the overall value for their monthly fees. Physical Address is our #2 pick among mail scanning providers out there today.

Which Mail Scanning Service is the Best?

When you're away for an extended period (such as traveling long-term or working overseas) - or you simply want a digital solution for handling your company's mail - mail scanning services provide a practical alternative. Instead of your mail piling up at home or sitting in a physical mailbox, these services receive your mail at a secure facility where they're opened, scanned, and uploaded for you to view online.

As you explore different mail scanning services, it's essential to know what features matter most. A good service will offer not only secure access to your mail but also options like package forwarding, mail storage, and shredding. For businesses, services that can handle a variety of document types, including legal and financial paperwork, are a huge plus.

The Best Mail Scanning Services Compare Mail Scanning Services Compare Mail Scanning Service Reviews What are the best Mail Scanning Services Best Mail Scanning Service Reviews

Mail Scanning Service FAQ

Mail scanning services give you a physical address where you can have all of your mail sent and scanned. You decide if you want each piece of mail saved, recycled or shredded, or forwarded to you.
Many people use mail scanning services if they travel frequently: people who spend a good part of the year going around the country in an RV, those who are regularly overseas for work, and so on. You can also use a mail scanning service if you value your privacy and don't want companies to have your residential address.
Some mail scanning companies include check depositing, junk mail shredding, and package opening/inspection. That might be part of your monthly fees or available as an a la carte service.
Yes and no. That depends on the mail scanning company you choose and what they have available. For example, one company allows you to choose an address in Las Vegas, Dallas, Orlando, Laguna Beach or New York - but keep in mind that your pricing may vary according to the city you select. Also, some companies outsource to other providers (like the UPS Store) so your address may be determined that way.
Almost every mail scanning service gives you an online dashboard for not only viewing your mail but also indicating what you want to do with it (like save, forward, or shred). Be aware that some providers only scan the outer envelope as part of your package; you might have to pay extra to have the contents scanned and uploaded to your dashboard.
If you choose a mail scanning service with a PO Box, you might only be able to receive envelope mail: no packages. However, most providers give you address options that would allow you to get deliveries from FedEx, UPS, DHL, and USPS. It could cost extra to have your mail scanning provider open the package and inform you of the contents.
That's easy! You indicate in your online dashboard if you want a piece of mail forwarded to you, and you specify the address where it should go.
How does $8/month sound? You can get basic mail scanning services for an individual for about that much. Your costs will depend on how much mail you get each month, how many extra services you want included in your plan, and which provider you choose. And, of course, if you're using this service for a large business, expect to pay quite a bit more: up to $180/month!
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Continued from above...

Most providers let you decide what to do with each piece of mail - store it, forward it, or have it securely shredded. Some even offer access to their features from a convenient online dashboard.

How much do mail scanning services typically cost? Pricing can be a bit tricky. Some services bundle almost everything into a single monthly fee, while others have tiered plans or charge a la carte for many features like extra scans, check depositing, or package forwarding. It's important to clarify what's included upfront, so you don't end up with unexpected fees. Depending on your volume of mail and the services you need, the total cost can vary significantly, so you'll want to compare the value provided by each mail scanning provider.

There are quite a few options for mail scanning out there today. Confused by which one is right for you? To help you narrow them down, consider these criteria:

  • Focus. Is the mail scanning service geared towards individuals and families or businesses and organizations? Those needs are very different!
  • Ease of use. Is the platform user-friendly, and can you access it from your devices?
  • Service options. Does it offer features like forwarding, shredding, or package handling? What about depositing checks with your bank? Are you able to choose an address in the state you prefer? Make sure the mail scanning service comes with all the capabilities you're likely to use.
  • Cost structure. Are the pricing plans straightforward, or will you encounter hidden fees? Do you get a lot for what you pay, or will you be tacking on a lot of a la carte services?
  • Reputation. How responsive is the company if you need help or have an issue? Does the service have a favorable rating from the Better Business Bureau? Is it known for having mail go missing on a regular basis?

To help you get the right mail scanning service for your needs, the world-traveling experts at Top Consumer Reviews have researched and ranked some of today's most popular options. Use this information to sort the best from the worst and pick a mail scanning provider that will make your life easier, whether you're trotting the globe in an RV or simply trying to take your corporate mailroom to the all-digital level!

Compare Mail Scanning Services

Select any 2 Mail Scanning Services to compare them head to head

best-mail-scanning-services
  • US Global Mail
  • Physical Address
  • Docufree
  • iPostal1
  • Post Scan Mail
  • LegalZoom Virtual Mail
  • Traveling Mailbox
  • Virtual Post Mail
  • Anytime Mailbox
  • Sasquatch Mail
US Global Mail vs Physical Address US Global Mail vs Docufree US Global Mail vs iPostal1 US Global Mail vs Post Scan Mail US Global Mail vs LegalZoom Virtual Mail US Global Mail vs Traveling Mailbox US Global Mail vs Virtual Post Mail US Global Mail vs Anytime Mailbox US Global Mail vs Sasquatch Mail Physical Address vs Docufree Physical Address vs iPostal1 Physical Address vs Post Scan Mail Physical Address vs LegalZoom Virtual Mail Physical Address vs Traveling Mailbox Physical Address vs Virtual Post Mail Physical Address vs Anytime Mailbox Physical Address vs Sasquatch Mail Docufree vs iPostal1 Docufree vs Post Scan Mail Docufree vs LegalZoom Virtual Mail Docufree vs Traveling Mailbox Docufree vs Virtual Post Mail Docufree vs Anytime Mailbox Docufree vs Sasquatch Mail iPostal1 vs Post Scan Mail iPostal1 vs LegalZoom Virtual Mail iPostal1 vs Traveling Mailbox iPostal1 vs Virtual Post Mail iPostal1 vs Anytime Mailbox iPostal1 vs Sasquatch Mail Post Scan Mail vs LegalZoom Virtual Mail Post Scan Mail vs Traveling Mailbox Post Scan Mail vs Virtual Post Mail Post Scan Mail vs Anytime Mailbox Post Scan Mail vs Sasquatch Mail LegalZoom Virtual Mail vs Traveling Mailbox LegalZoom Virtual Mail vs Virtual Post Mail LegalZoom Virtual Mail vs Anytime Mailbox LegalZoom Virtual Mail vs Sasquatch Mail Traveling Mailbox vs Virtual Post Mail Traveling Mailbox vs Anytime Mailbox Traveling Mailbox vs Sasquatch Mail Virtual Post Mail vs Anytime Mailbox Virtual Post Mail vs Sasquatch Mail Anytime Mailbox vs Sasquatch Mail
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