Tuesday, February 7th
2023 Mail Scanning Service Reviews
Post Scan Mail
- Over 400 mailing addresses to choose from
- View your dashboard via desktop or mobile app
- 30-day money-back guarantee
- "A+" rated by the BBB
- In business since 2012
Post Scan Mail is headquartered in Anaheim, California and has been in business since 2012. You'll have over 400 address locations to choose from within the US, as well as international options if you need them.
Won't leave you in the lurch
Like many mail scanning services offering numerous address choices, Post Scan Mail relies on mail centers and other third parties to receive and process your mail. However, we were pleased to see that this service will help you resolve any issues if a piece goes missing or you need other assistance: many similarly-structured providers don't necessarily take that extra step.
Lots of five-star reviews from individuals and small businesses
That benefit is reflected in client feedback for Post Scan Mail. Not only has the company received an "A+" rating from the Better Business Bureau, but thousands of people have given this service a perfect five-star review too. We love to see client comments that describe using Post Scan Mail for years as an expat, or across dozens of addresses as a small business owner, all with zero problems. You're also protected by a 30-day money-back guarantee, letting you try Post Scan Mail risk-free.
3 plans to consider
So, what can you expect about the process here? First, you'll enter a city and state or zip code where you'd like to look for a mail scanning address. You'll get a list of locations in the area and an overview of pricing. It varies according to the mail center you choose, but here's a starting point:
- Starter ($15+ per month): includes 30 incoming pieces of mail, one recipient, no included document scanning.
- Standard ($20+ per month): includes 60 incoming pieces of mail, two recipients, and open/scan of 10 items (up to 10 pages each, then $0.25 per additional page).
- Premium ($30+ per month): includes 120 incoming pieces of mail, six recipients, and open/scan of 20 items.
We found those prices to be right on the money for most of the locations we browsed.
Just a few downsides
Downsides? We found a few of those too. Check depositing didn't seem to be offered at any Post Scan Mail locations. And, when you choose an address, you're not told who operates the location. You can search for it yourself, though - and we recommend that you do so, because it might offer some insights into the reputation of the third-party service that will actually be receiving and processing your mail. (For example, one of the higher-priced address choices we picked turned out to be a mail center with a 3.9 out of 5 stars rating average: not terrible, but not as highly rated as Post Scan Mail itself.)
Best suited for individuals and small businesses
Overall, Post Scan Mail is a great choice for a mail scanning service. They stand behind their network of mail centers, offer a 30-day money-back guarantee, and boast thousands of five-star reviews that include long-term clients. While it won't be a good fit if you're a large business trying to replace a physical mailroom, Post Scan Mail should get your attention if you're a small business owner or traveler who wants an option for handling mail remotely.
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The 10 Best Mail Scanning Services
Which Mail Scanning Service is the Best?
More and more people are ditching the obligations of a permanent address to travel the world or work as digital nomads. Once the reservations have been made and they're ready to set off, they often overlook one question: "How do I get my mail?" While it's true that most things can be set to electronic-only - bank statements, bills, and so forth - there's still a need for some kind of physical address, from refund checks to Social Security statements and then some.
That's where mail scanning services come in. Wherever your travels take you, you can have all of your postal mail - and packages too - sent to one location. Services vary by provider, but most will give you access to a dashboard where you can see what's come in and indicate what you want done with it: shred, open and scan, or forward to your current location.
Mail Scanning Service FAQ
Continued from above...
Just be aware that every feature comes at a cost; you could pay quite a bit to have every page in a mailer scanned or to have a big bundle of mail sent along to where you are at the moment. Be sure to choose a mail scanning service that meets your anticipated needs at a price you can afford.
Another way to use mail scanning services is to keep your residential or business address private, without having to use a PO Box. After all, some mailers and packages require a physical address for delivery, and a PO Box doesn't really convey a strong brand image if you're running a small business. Also, if you're running your company from overseas, you can use a mail scanning service with an address in the state of your choice - which might help reassure prospective customers or clients that you have a presence stateside too.
No matter the reason for choosing a mail scanning provider, you'll likely have to fill out USPS Form 1583. This authorizes the service to act as your agent for receiving mail. Although you'll have to get it notarized, many providers will help you take care of that remotely if necessary.
There are at least a dozen mail scanning services you could choose from. Which one is the right one for you? It's a good question to ask, because setting up your service (or changing if you don't like the one you select) can be time-consuming. Here are some criteria to keep in mind as you compare your options:
- Services Offered. Take some time to brainstorm the services you might need, now and in the future. Check depositing? Document notarization? Forwarding? Then make sure the mail scanning provider you choose will meet those needs.
- Types of Addresses. Some mail scanning services only offer box numbers, while others give you a physical street address. Do you need a particular address type? Also, is it better for your address to be in a specific state?
- Pricing. What will you pay per month? What's included in that monthly fee, and what are the a la carte extras? Is there a contract period or can you cancel at any time?
- Reputation. Some mail scanning services have been around for a decade or longer, while others are fairly new in the industry. Either way, what's the feedback from clients? Can you expect the service to run smoothly and to be able to reach customer support if something goes wrong? Has the company been rated by the Better Business Bureau?
To help you get your mail wherever you are, TopConsumerReviews.com has evaluated and ranked the most popular mail scanning services available today. We're sure this will make it easy to choose the right provider for your needs!"
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