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      October 24, 2020

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Mail Link Plus vs My US Postbox

Best Mail Scanning Services

To help you find the Best Mail Scanning Services, TopConsumerReviews.com provides you with an in-depth comparison of Mail Link Plus and My US Postbox.

To see ALL of our reviews for the Best Mail Scanning Services, please Click Here

Where can you find the best mail scanning services? If you're one of the millions of Americans who travel frequently for work or pleasure, living as an expat in far-flung locations, or just needing a virtual mailing address for other purposes, you'll need a service that can handle a variety of tasks.

Today there are a wide range of companies offering to relieve you of the burdensome task of having your mail chase you around the country - or the world - by providing not only a physical address where your bills, letters, and other important paperwork can be delivered, but also the processing that lets you know when you've got mail. The best mail scanning services not only scan the outer envelope but also its contents - though some providers include it as part of your monthly fee, while others require you to pay as you go.

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Best Reviews

2020

Mail Scanning Reviews

3.5 stars
Mail Link Plus

MAIL LINK PLUS

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Cost:

From $30 to $45 per month, depending on mailbox size

Mail Scanning - $1 per page

Mail Forwarding - $2 per mailing plus postage

Minimum 3-month contract

Mail Link Plus is not going to blow you away when you first visit their website: it looks like something that was created more than a decade ago and may not have been updated since. However, the company is in good standing with the Better Business Bureau, holding both accreditation and an "A" rating there, and we even found some significant improvements since our last review. Let's take a look at what they're currently offering for your Mail Scanning needs.

Mail scanning process

This mail forwarding service sorts your mail every day, enters details about each piece you receive into your online dashboard, and then sends you an email letting you know that you've got mail. You can opt to have your physical mail sent to wherever you are, held in your mailbox for another week, or tossed in the junk. You'll pay a flat fee of $2 for every mailing they send you, plus whatever postage fees are required to send it via USPS.

Price plans

Mail Link Plus charges by the size of the mailbox you rent - so the bigger the box, the less often you'll need to decide what should be done with your mail. Each size requires a minimum 3-month commitment. For the small mailbox rental, you'll pay $30 for 3 months, $50 for 6 months or $100 for the full year. Medium boxes rent for $36, $66 and $132 for those same timeframes; the large is $45, $78 and $156, respectively.

Best Mail Scanning Services

Expensive scanning charges

The service now includes the ability to have your mail scanned: maybe your dashboard indicates that you have something that's high priority and you don't want to wait for it to be mailed to you. Mail Link Plus charges $1 per scanned page.

Link not working

But, the "Sign Up Now" gave us a "404 Not Found" error when we went to sign up for services. When we called the toll-free number on the site, we reached a very friendly representative right away, who reassured us that they were in the middle of rebuilding that part of the page but he would be happy to get us signed up over the phone. However you sign up, expect to need a signed and notarized 1583 Form that is required by the USPS to give Mail Link Plus permission to receive mail in your name. You can find that form in the FAQ.

Happy customers

Where this service impressed us is in their reputation with their customers. We found comments from people who have used Mail Link Plus for mail scanning and forwarding for over a decade and say that the service was absolutely flawless. Customers say that they appreciate how this small business treats them like a VIP, no matter how seemingly insignificant the transaction might be.

Solid choice

No, you're not going to think the Mail Link Plus website is very slick (though maybe that'll change once the new site is finished?) but you might be very willing to overlook that when you see how reliable and affordable their Mail Scanning and related services are. This is a solid option, especially compared with other services on the market today.

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1 star
My US Postbox

MY US POSTBOX

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Cost:

$19.95 to $49.95 per month

Minimum 6-month contract required

My U.S. PostBox offers services for anyone who needs a mailing address within the USA: expats, people who are relocating, and beyond.

3 mail scanning plans

They advertise three levels of service, all of which require a 6-month minimum contract:

  • Silver: for a monthly fee ranging from $17 to $20, depending on the contract length you select, you'll have a mailing address, postbox number, and your mail will be stored in a water- and fireproof safe. You'll get instant email notifications when new mail comes in.
  • Gold: monthly fees range from $27 to $30. You get the same features as Gold, but additionally you'll receive a monthly listing of the senders' names on the correspondence received. You can request some or all mail to be sent by courier, or have it scanned and viewable online. These services cost extra.
  • Platinum: for fees ranging from $42 to $50 per month, you get the features of the Gold package plus translation services on any viewed mail and secure disposal of junk/unwanted mail.

Check the fee schedule

You should see the fee schedule to determine which package level would give you the best value. For example, at the Silver tier of service, you will pay $0.50 for every piece of mail you ask MUSPB to shred for you, and the same price per page that they scan. But, jumping to the Gold package, you get at least 50 scans per month included at no extra charge, along with 50 shreds. Those numbers go up if you opt into a longer initial contract term (a year instead of 6 months).

Problems signing up

However, when we went to fill out the signup form, we had a lot of problems. First, we got a pop-up telling us - inexplicably - that we had to fill out the form in English... which we had been doing. Then, we had multiple required fields that wouldn't allow us to enter our information at all.

Are they even in business?

With all of this, it doesn't seem that My U.S. PostBox is even doing business anymore. Despite a fully live website, the toll-free number for the company defaults to a busy signal. Plus, we found no BBB listing to confirm that the business is still in existence - in fact, the physical address given for My U.S. PostBox on their site was listed as the address for a credit and debt counseling service in the Better Business Bureau's directory.

See you later

Add to that a website with a copyright date of 2006, with many pages never having been updated with the security update from several years prior (as would be indicated by the lock symbol in the URL), and it's easy to see why we recommend that you bypass My U.S. PostBox when considering your mail scanning service.

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Continued from above

Typically, mail scanning services give you an online dashboard and/or mobile app, so that you can review the PDF images of your incoming mail and then quickly and easily determine what should be done with each piece: recycle, save, or forward to your current location.

In order to authorize the Mail Scanning Service, you select to receive your mail, you will probably have to fill out USPS Form 1583. Keep in mind that it will need to be notarized - and your preferred service may even offer an easy way to do that remotely! Once that form has been taken care of, your service will begin.

However, with so many services out there that all want your business, especially with something that tends to be a long-term need, how can you decide which one is the best for your needs? Because it can be a hassle to set up your initial service, and even more so to change to a new Mail Scanning Service if you don't like the first one, here are several criteria to keep in mind - so that your first choice is your best choice:

  • Range of Services. What does the Mail Scanning Service offer? There are lots of possibilities, from check depositing to document notarization. Does the company have what you anticipate needing in the future?
  • Quality of Addresses. If you need something that comes up as a street address but the service only offers box number-style addresses, you'll have to look elsewhere. Also, some providers have addresses that come up as a private residence or a third-party business! Not all Mail Scanning services are alike!
  • Pricing. What will you spend per month for the services you need? Is scanning included as part of your monthly fees, or will you have to pay for each letter/page you need scanned? Will you have to commit to a certain length of time for the service to get the best prices?
  • Reputation. What do actual customers say about their experience with using the Mail Scanning service? Has the company been rated by the Better Business Bureau? Can you expect reliable, honest service from the company that will be responsible for your most sensitive documents?

TopConsumerReviews.com has reviewed and ranked the best Mail Scanning services available today. We hope this information helps you determine which provider will give you the best value for your money, as well as save you considerable time and hassle by taking care of your mail!

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