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      October 24, 2020

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Physical Address vs Mailbox Forwarding

Best Mail Scanning Services

To help you find the Best Mail Scanning Services, TopConsumerReviews.com provides you with an in-depth comparison of Physical Address and Mailbox Forwarding.

To see ALL of our reviews for the Best Mail Scanning Services, please Click Here

Where can you find the best mail scanning services? If you're one of the millions of Americans who travel frequently for work or pleasure, living as an expat in far-flung locations, or just needing a virtual mailing address for other purposes, you'll need a service that can handle a variety of tasks.

Today there are a wide range of companies offering to relieve you of the burdensome task of having your mail chase you around the country - or the world - by providing not only a physical address where your bills, letters, and other important paperwork can be delivered, but also the processing that lets you know when you've got mail. The best mail scanning services not only scan the outer envelope but also its contents - though some providers include it as part of your monthly fee, while others require you to pay as you go.

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Best Reviews

2020

Mail Scanning Reviews

4.5 stars
Physical Address

PHYSICAL ADDRESS

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Cost:

Plans ranging from $7.98 to $53.98/month, depending on desired address

30-day money-back guarantee

No contract required

Physical Address isn't going to jump out at you with a slick, bleeding-edge website to capture your business. But don't let first impressions stop you from looking at what the company has to offer you when it comes to Mail Scanning services. Why?

Extraordinary reputation

Simply put: their reputation is extraordinarily good. Yes, they have an "A+" rating and accreditation from the BBB, which is great. But the real clincher? We found so many glowing, 5-star customer reviews in other places that it absolutely caught our attention. And, it made us laugh to see that many of them had the same first impression: "How good can this service be if the website is this...underwhelming?" But, as one person put it, sometimes a less-than-awesome site means that the company is too busy doing a fantastic job to worry about it! We found that to be the case with this service, with more than 20,000 clients in 50 countries and counting at the time of our review.

Getting started

That does mean that you have to wade through the site a bit, and you might not find every answer you're looking for right away. Here's what you can expect from their packages.

Best Mail Scanning Services

Choose your city

First, you'll need to decide in which city you'd like to have an address: Las Vegas, Dallas, Orlando, Laguna Beach, or New York. Depending on which one you choose, your base price will be anywhere from $1.99 to $13.99 per month. An important feature of Physical Address' service is that all of their addresses belong to them. In other words, they don't outsource your Mail Scanning to another company (like UPS Store or some other mail receiving entity).

Choose your plan

Next, you'll have to enter your account and contact information, in order to select the mail plan you anticipate needing. Each plan includes envelope scans and content scans (with the number of included scans based on the package selected, which we'll get to later), 7-days-a-week support, free check depositing, unlimited secure shredding, and long-term non-parcel storage.

5 virtual mail plans

Physical Address offers 5 Virtualized Mail Plans:

  • Plan 30 ($5.99/month): includes 30 envelope scans, and 10 content scans. It does not include multiple users.
  • Plan 50 ($8.99/month): includes 50 envelope scans, 25 content scans, and multiple users/mail recipients.
  • Plan 100 ($14.99/month): includes 100 envelope scans and 50 content scans.
  • Plan 200 ($24.99/month): includes 200 envelope scans and 100 content scans.
  • Plan 300 ($39.99/month): includes 300 envelope scans and 150 content scans.

Additional scans

With any plan, you'll get additional scans at a low fee of $0.20.

30 day money back guarantee

If you want to save money, you can get a 20% discount by paying for an annual plan - but there's no contract or commitment required otherwise. Every plan is backed by a 30-day money-back guarantee, if for any reason you're unhappy with the Physical Address service.

Highly recommended

So, while Physical Address doesn't make the best first impression, their prices and sterling reputation for extraordinary customer service do. We highly recommend that you consider their Mail Scanning services as one of our preferred providers in the industry.

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1 star
Mailbox Forwarding

MAILBOX FORWARDING

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Cost:

Plans range from $14.95 to $49.95 per month

Mail scanning included (15 to 150 pages per month, depending on plan)

At first, you might find Mailbox Forwarding attractive as a Mail Scanning service, based on their pricing alone. Unlike many of their competitors that charge per page, this company charges by the complete piece of mail and even includes a certain number of scans per package.

3 mail scan packages

Their packages are also reasonably priced:

  • Basic: $14.95/month. You'll get up to 50 envelope scans and 15 complete mail pieces scanned, unlimited shredding and recycling, and unlimited recipients and names.
  • Professional: $24.95/month. You'll still get the same unlimited benefits in the Basic plan, but your mail scanning goes up to 50 per month and you can receive an unlimited number of envelope scans.
  • Premium: $49.95/month. If you expect needing a high volume of Mail Scanning done each month, this plan gives you 150 at no extra cost, along with the other benefits in the lower-tier packages.

Less than professional

But don't be taken in by these low prices and seemingly customer-friendly approach to Mail Scanning. Notice how the site looks extremely outdated and less-than-professional, compared with rival services? That should be your first clue that this might not be a great choice for your mail scanning and forwarding needs.

No phone number or physical address

Your second indicator is the fact that the only way to contact the business is through an online form: no live chat, no toll-free number, not even a physical address where you can reach them. Do you really want to have your mail processed somewhere that you can't reach by phone if there's a question or an important letter gone missing?

Failing grade

The nail in the proverbial coffin is Mailbox Forwarding's reputation with the Better Business Bureau. Because of the company's failure to respond to complaints ranging from billing errors to mistakes with processing mail, the BBB gave them an "F" grade. You literally can't get any worse than that.

Run away, don't walk

Fortunately, there are many top-notch companies offering Mail Scanning and Forwarding services you can rely on - this just isn't one of them. For all of the obvious reasons, this is our lowest-ranked provider of Mail Scanning.

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Continued from above

Typically, mail scanning services give you an online dashboard and/or mobile app, so that you can review the PDF images of your incoming mail and then quickly and easily determine what should be done with each piece: recycle, save, or forward to your current location.

In order to authorize the Mail Scanning Service, you select to receive your mail, you will probably have to fill out USPS Form 1583. Keep in mind that it will need to be notarized - and your preferred service may even offer an easy way to do that remotely! Once that form has been taken care of, your service will begin.

However, with so many services out there that all want your business, especially with something that tends to be a long-term need, how can you decide which one is the best for your needs? Because it can be a hassle to set up your initial service, and even more so to change to a new Mail Scanning Service if you don't like the first one, here are several criteria to keep in mind - so that your first choice is your best choice:

  • Range of Services. What does the Mail Scanning Service offer? There are lots of possibilities, from check depositing to document notarization. Does the company have what you anticipate needing in the future?
  • Quality of Addresses. If you need something that comes up as a street address but the service only offers box number-style addresses, you'll have to look elsewhere. Also, some providers have addresses that come up as a private residence or a third-party business! Not all Mail Scanning services are alike!
  • Pricing. What will you spend per month for the services you need? Is scanning included as part of your monthly fees, or will you have to pay for each letter/page you need scanned? Will you have to commit to a certain length of time for the service to get the best prices?
  • Reputation. What do actual customers say about their experience with using the Mail Scanning service? Has the company been rated by the Better Business Bureau? Can you expect reliable, honest service from the company that will be responsible for your most sensitive documents?

TopConsumerReviews.com has reviewed and ranked the best Mail Scanning services available today. We hope this information helps you determine which provider will give you the best value for your money, as well as save you considerable time and hassle by taking care of your mail!

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